FERPA REMINDER All data in the SIS system and other related systems (e.g., Web for Faculty) are to be treated in a professional manner.  Further, all data except that  which has been designated as “Directory Data” are to be treated in a confidential manner.  Finally, for those students who restrict their “Directory Data”, even their "Directory Data" are to be treated in a confidential manner.   The University's “Directory Data” follow: Student Name Address Telephone Listing E-mail Major Field of Study Date of Birth Participation in Officially Recognized Activities and Sports Weight and Height of Members of Athletic Teams Dates of Attendance Degrees and Awards Received Most Recent Previous Education Agency or Institution Attended by the Student The Student's Current Enrollment Status (full-time or part-time status) The Student's Classification Earned Hours Student data are not to be improperly released or altered.  In order to safeguard the confidentiality of student data, the University requires your compliance with the following: Do not allow anyone else to use your username and password to log onto the Administrative Computer system.  Once logged into your account, that person can access any software application, including SIS, to which you have access.  Further, if data are accessed or changed improperly, your SIS operator ID is written to various audit trails in the system as the one performing the unauthorized change. Do not allow anyone else to use your Faculty ID and PIN to log into Web for Faculty. Share student information only in the course of authorized University business. Do not share student information (academic or financial) with the parents of a student.  Before data on students may be released to parents, the office releasing the data must have on file the written consent of the student or a certification form that the student is still a dependent as declared on the parents' most-recent IRS 1040 form.  These forms are normally filed in the Registrar's Office. Do not leave reports or screen prints where others may see the information. Turn your computer monitor away from the view of others who may enter your office. Do not leave your computer unattended when signed onto the system. Shred documents that are to be disposed of which contain personally identifiable information.  (That is, if student ID number or student name appears on the page with other information, shred it.) Do not post or pass around in class any lists/reports/documents which include student ID numbers or any portion of the number. Do not post grades to a personal Web page without the written consent of each student.  (If you receive written consents, you must retain these for one year.)  Students have access to TIGERWEB; there is no need to display final grades on your Web page. Do not discuss student data over the phone unless you are confident you are speaking with the student or another authorized University employee with a need to know. Maintain all hard-copy records in a manner which restricts access by unauthorized individuals.  (Offices and/or files should be locked when unattended.)