The Graduate School

The information in this Bulletin concerning fees, tuition, deposits, refunds, and the like is applicable to students enrolled in the Graduate School. It is intended to cover the situations that most students enrolled in the Graduate School will encounter. However, the University may have additional policies and procedures by which fees and charges are implemented or that apply to unusual situations. Similar information for students enrolled in the University's undergraduate colleges and the School of Law is provided in the bulletins of those schools. All university fees and charges are calculated and assessed consistent with policies and procedures of the Tennessee Board of Regents and The University of Memphis. The listing of any fee or incidental charge in this Bulletin does not constitute a contract between the University and the student. Because of rapidly changing conditions, it may be necessary to alter a fee structure before the next edition of the Bulletin is published. As a condition of registration, each student will pay the fees in effect for the semester for which he or she registers. The University will usually collect the amount of fees due at the time of registration each semester in accordance with the residency classification and fee rates in effect. After all enrollments are complete, any over-collections will be refunded and students will be billed for any under-collections.

Application Fee Information

Each domestic student submitting an application for admission to the Graduate School must pay, at the time of submitting his or her first application, a one-time, nonrefundable fee of $35.00. International applicants must pay a one-time, nonrefundable application fee of $60.00.

Registration (Enrollment) Fee Information

Registration (enrollment) fees are established by the Tennessee Board of Regents and are subject to change. Click on this link for the most up-to-date fee schedule.

Fogelman College of Business Course Fee: Students taking Fogelman College of Business graduate level courses (courses beginning with 5 or above) will be charged an additional $20 per credit hour.

Engineering Course Fee: Student taking an undergraduate or graduate level engineering course will be charged an additional $20 per credit hour.

Summer Session: The summer session consists of a PreSession term, two separate terms of approximately five weeks each, plus an extended term for specified courses. Registration (enrollment) fees for the summer sessions are determined solely on a credit hour basis.

Courses offered between terms, for concentrated periods during a term, or at specific locations may be subject to fees on a per-hour basis only.

Maintenance Fee: Maintenance fees are assessed based on the course level and the number of hours enrolled. The maximum fee amount will be the graduate maximum if a student is enrolled for any graduate level courses. Maintenance fee amounts quoted in the Fee Schedule above include the Debt Service and General Access Fee components.

Tuition: Students classified as out-of-state residents by the Office of Admissions, using regulations provided by the Tennessee Board of Regents (TBR), pay the additional out-of-state tuition indicated in the Fee Schedule above. Residency regulations of the TBR are given at the end of this section. Information on appeals procedures is available in the Graduate Admissions. RESIDENCY CLASSIFICATIONS MAY BE CHANGED ONLY BY THE ADMISSIONS OFFICE.

Student Activity Fee: All students enrolled for one to five credit hours pay a student activity fee of $6.00 per credit hour. All students enrolled for six or more credit hours pay a full-time student activity fee of $44.00. Students paying the full-time fee are entitled to admission to home athletic events as well as certain health services, concerts, plays, and other student-sponsored activities and social events.

Applied Music Fee: Certain music courses require an additional applied music fee of $75.00 per half-hour private lesson per week. This fee is not included in the Fee Schedule.

Materials Fee: Certain courses, such as Art, Biology, Music, may require an additional materials fee of up to $150 per semester. This fee is not included in the Fee Schedule.

Regents Online Degree Program: Cost for in-state graduate students will be $313 per credit hour. Please note that these fees do not max at 12 hours. Cost for out-of-state graduate students will be $677 per credit hour. Fees for these courses are in addition to fees in the Registration Fee Schedule.

International Master of Business Administration Program: All students enrolled in the International MBA major are required to pay a matriculation fee of $3,000 per year. This fee is not included in the fee schedule above. The IMBA fees are subject to change. For further details contact the International MBA Program Office at the Fogelman Executive Center (901-678-3499).

Master of Business Administration Program (Executive Concentration): The Executive MBA class of 2005-2007 charges a total fee of $42,000 for Tennessee residents for the 21-month program. Out-of-state residents are charged the current out-of-state tuition rates in addition to the program fee. This program fee covers maintenance fees, tuition, and other expenses of the EMBA concentration. The EMBA fees are subject to change. For further details contact the Executive MBA Office at the Fogelman College of Business and Economics (901-678-4866).

Late Registration Fee: A late registration fee of $100 will be assessed to each student who does not complete registration prior to the first day of classes in that semester. This fee is not included in the Fee Schedule above.

Late Payment Fee: A late payment fee of $100 will be assessed to each student who does not satisfy at least the initial installment amount of enrollment fees (50% of fees after all financial aid, scholarships, and/or sponsorships have been applied for the fall or spring semesters; 100% of fees for summer sessions) by the appropriate deadline date as shown at http://bf.memphis.edu/finance/bursar/fee.php

Auditing Classes: Fees for auditing classes are assessed on the same basis as fees for credit courses.

All questions regarding fees, fee payments, refunds, and appeals should be directed to the Bursar’s Office, Room 115 Wilder Tower, 901-678-5579.

Refund of Registration (Enrollment) Fees

The University adheres to state of Tennessee policy on the refund of student enrollment fees. As such, the following refund percentages of enrollment fees (Maintenance, Out-of-State Tuition, Applied Music, Laboratory Materials, and Student Activity) apply to students who withdraw from the University or who drop to an hourly load below full time:

A. 100% Refund: A full (100%) refund of these fees will be provided (1) until the semester’s first day of classes, (2) for courses cancelled by the University, and (3) in the case of the death of the student during the semester.

B. 75% Refund: A 75% refund will be provided beginning with the semester’s first day of classes and extending for a period of time as noted in the term calendar on the Bursar’s website at http://bf.memphis.edu/finance/bursar/fee.php for each semester.

C. 25% Refund: A 25% refund will be provided beginning at the expiration of the 75% refund period and extending for a period of time as noted in the term calendar on the Bursar’s website (http://bf.memphis.edu/finance/bursar/fee.php) each semester.

D. No Refund: At the conclusion of the 25% refund period, there will be no refund of these fees.

E. Title IV: Students who receive federal Title IV funds and who withdraw during their first semester of attendance at the University may be eligible for a refund of enrollment fees based on the federal pro-rata refund calculation.

Please note that the specific dates for these refund periods are found in the term calendar for each semester at http://bf.memphis.edu/finance/bursar/imp.php. The refund period ends earlier than the final deadline for dropping a course or withdrawing.

The University's refund policy is based entirely upon the official date of withdrawal or change of course that would result in a refund. Refunds beyond the specified dates or percentages will not be made for reasons such as employment conflicts, relocating out-of-town, or other reasons that are beyond the University’s control or responsibility.

Registration fee refunds will be processed and mailed to students beginning approximately ten (10) days after classes begin and should usually be completed within four weeks. The University will offset against proposed refunds any amount owed by the student to the University.

Other Registration (Enrollment) Fee Information

Payment of University Fees and Charges: Registration (enrollment) fees may be paid by cash, check, money order, Visa/Mastercard/Discover, Financial Aid/Scholarship Award(s), or University Tiger Fund$ account. Fees may be paid as soon as the student registers for classes; however, all registration fees and outstanding debts to the University are due by the fee payment deadline date noted in the Fee Payment Section of the Bursar’s website at http://bf.memphis.edu/finance/bursar/. The University offers a deferred (installment) payment plan to assist students with the payment of enrollment fees for the Fall and Spring semesters (not available for Summer terms). Please refer to the website above for complete information.

Returned Checks/Charge Card Drafts: It is expected that any check or credit card draft given to the University for any reason will be honored by the bank on which it is drawn. Any check or draft dishonored by the bank on which it is drawn may be presented a second time at the discretion of the University. A $20.00 returned item fee will be assessed for any check/draft returned.

The privilege of making payments to the University by personal check and check cashing privileges will be revoked for any student who has had more than one returned check/draft within a twelve-month period. The suspension of this privilege will be for a period of one year from the date the last item is redeemed.

A student will not be permitted to satisfy registration fees by check if ANY previous check in payment of registration (enrollment) fees has been returned unpaid. Any check or credit card draft presented to the University in payment of enrollment fees that is subsequently dishonored by the bank on which it is drawn will be assessed the Late Payment Fee of $100.00. Students on a "NO CHECKS" status must be prepared to satisfy registration fees with cash, cashier's check, or by authorized credit card draft.

Indebtedness to the University: Policy of the Tennessee Board of Regents prohibits the enrollment of any person who owes the University any amount of money. All outstanding financial obligations to the University must be satisfied before a student will be allowed to register for courses. Tennessee law also prohibits the release of grades, transcripts, or diplomas of any person who has outstanding financial obligations to the University.

Academic Common Market: Participation in the Academic Common Market provides qualified students from various southern states with the opportunity to pay in-state enrollment fees while pursuing certain degree programs at the University of Memphis. See Section 1 for a full description of this program.

Totally Disabled Persons and Persons over 60 Years of Age: Persons who are domiciled in Tennessee and (1) have a permanent disability that totally incapacitates them from the potential to work at an occupation that brings them an income or (2) will become 60 years of age or older during the academic semester in which they begin classes may AUDIT courses at the University of Memphis without paying maintenance fees, tuition charges, student activity fees, access fees, or registration fees. Admission to AUDIT courses will be limited according to space availability on an individual classroom basis.

Persons who are totally disabled and those who will become 65 years of age or older during the academic semester in which they begin classes and who are domiciled in Tennessee may enroll for credit courses at the cost of one-half (1/2) the normal per credit hour fee, not to exceed a maximum of $70.00 per semester. University Health Services shall examine certification of permanent disability (not the applicant) and determine the eligibility of the applicant under this legislation.

Inquiries concerning these programs may be addressed to Student Information Services, 003 Wilder Tower.

Eligibility for Deferment of Payment of Tuition and Fees by Certain Eligible Students Receiving U.S. Department of Veterans Affairs or Other Governmentally Funded Educational Assistance Benefits

Service members, veterans, and dependents of veterans who are eligible beneficiaries of US Department of Veterans Affairs education benefits or other governmentally funded educational assistance, subject to the conditions and guidelines set forth in Tennessee Code Annotated 49-7-104 as amended, may elect, upon formal application, to defer payment of required tuition and fees until the final day of the term for which the deferment has been requested. Application for the deferment must be made no later than 14 days after the beginning of the term, and the amount of the deferment shall not exceed the total monetary benefits to be received for the term. Students who have been granted deferments are expected to make timely payments on their outstanding tuition and fees balance once education benefits are being delivered, and eligibility for such deferment shall terminate if the student fails to abide by any applicable rule or regulation, or to act in good faith in making timely payments. This notice is published pursuant to Public Chapter 279, Acts of 2003, effective July 1, 2003.

Student Housing

Residence Halls: Charges for rooms in university residence halls are indicated below (2005-06 rates; subject to change). For information concerning application for rooms, contact the Office of Residence Life 901-678-2295 or visit their website: www.people.memphis.edu/~reslife.

Application Procedures: Applications for residence hall space may be obtained from the Office of Residence Life, University of Memphis, Memphis, TN 38152, or from their website. Because spaces are allocated by date of receipt and home address, completed applications accompanied by the required $100 application/reservation deposit should be returned to the Office of Residence Life as soon as possible. Checks or money orders should be made out to the University of Memphis. Please do not send cash.

Receipt by the Office of Residence Life of the housing application and $100 check or money order, however, does not guarantee admission to the University or to a residence hall. The Director of Residence Life reserves the right to refuse any housing application, to change or cancel any assignment, or to terminate a resident’s occupancy for justifiable cause.

Contract Period and Conditions: Fall assignment/contracts are for the full academic year (fall and spring semesters). Fall residents wishing to petition for release from their contract for the spring semester must do so in writing by November 1. Residents who cancel after this date, but prior to claiming their key for the spring semester, will forfeit 50% of their application/reservation deposit. Residents who fail to cancel by the close of the check-in period will forfeit the entire $100 deposit. The application/reservation deposit, once submitted with the application, covers the initial term of occupancy and all subsequent terms of occupancy and continues until such time as it is cancelled in writing. There will be no penalty if written cancellation is received prior to the published deadline for any specific contract period.

Residents claim and vacate their rooms according to directions issued by the Department of Residence Life. Returning and new residents will have claimed their spaces if any or all of the following procedures have occurred: (1) receiving the room key during the check-in period, (2) paying residence hall rent in full or in part by the end of the check-in period, (3) returning the signed contract with the rental payment.

Cancellation Policy: Full deposit and pre-payment of rent will be refunded if: (1) the institution is notified by the following cancellation deadlines for the first semester in which the contract is in force: July 1 for fall residents; December 1 for new spring residents; May 1 for summer residents; (2) the student is prevented from entering the University because of personal medical reasons confirmed in writing by a licensed physician; (3) residence hall space is not available; (4) if the applicant has not been assigned to a room at the time written cancellation is received by Residence Life; or (5) the student is denied admittance or re-admittance to the University. Full refund will be made in the case of death. Fall residents wishing to petition for release from their contract for the spring semester must do so in writing by November 1. No refunds will be made for other than the above conditions.

Assigned applicants who fail to cancel by the deadline referred to in (1) above but cancel before the close of the check-in period will forfeit 50% of their deposit. Assigned residents who fail to cancel by the close of the check-in period will forfeit their entire deposit. (This is applicable to both the Fall and Spring semesters.)

Refund of Residence Hall Rent: Refunds of residence hall rent after registration will be prorated on a weekly calendar basis when the student is forced to withdraw from the residence halls: (1) because of personal medical reasons confirmed in writing by a licensed physician, or (2) at the request of the institution for other than disciplinary reasons. Full refund will be made in the case of death.

For reasons other than those stated above, the following procedure shall apply: 75% of fees will be refunded for withdrawal from the residence halls for a period of approximately 14 calendar days beginning with and inclusive of the first official day of classes or within an equivalent period for a short-term course. Twenty-five percent (25%) of fees will be refunded following expiration of the 75% period, for a period of time extending approximately 25% of the time covered by the term. The periods during which refunds of 75% or 25% will be made are exactly the same as the periods during which the same refund percentages are made for maintenance fees. No refunds will be made for other than the above conditions.

Residence Halls, per semester

Student Family Housing

Student Family Housing is located on the South Campus approximately one mile from the main campus. Phase One consists of 56 one-bedroom townhouse apartments, 62 two-bedroom townhouse apartments, and 8 two-bedroom flats. All apartments are equipped with stove, refrigerator, garbage disposal, living room carpet, and venetian blinds. Electric central heat and air are also provided. Each apartment has an enclosed private patio at the rear. The new Phase Two consists of 24 two-bedroom flats. These apartments are equipped with stove, frost-free refrigerator, garbage disposal, dishwasher, venetian blinds, thermal pane windows, hook-ups for stackable washers and dryers, and carpet for living room and bedrooms. Gas central heat and air are also provided. Each apartment has a patio/balcony with locking storage area. Four apartments are specifically designed for physically disabled students. Application forms may be obtained from the Office of Residence Life in Room 011, Richardson Towers or from their website, www.people.memphis.edu/~reslife. A $100 application/ reservation deposit is required when the application is submitted.

Student Family Housing, per month

Miscellaneous Fees

Automobile Registration: Every vehicle parked on campus property must have a university parking permit (hangtag) properly displayed. A permanent parking permit, which provides access to the University’s general parking areas, is issued to students upon their initial enrollment at the University. There is no additional charge to students for their initial general parking permit (or general parking permit validation sticker issued each subsequent semester the student enrolls and satisfies registration fees). Students will be charged a $10.00 fee for the replacement of their permanent parking permit. Students may also request access to university reserved, resident, or priority (gate access) parking areas, which require payment of an additional parking fee, depending on the level of parking desired.

Credit By Examination: The fee for taking an examination for credit is $60.00 minimum and an additional $15.00 for each hour over three (3) per course. These fees are non-refundable and must be paid prior to the examination.

Doctoral Dissertation: A student completing the doctorate will be required to pay the $7.50 fee for binding each copy of the dissertation and a fee of $65.00 to defray the cost of microfilming the dissertation and publishing the abstract. The student will be required to present a receipt from the Bursar’s Office to the Graduate School showing that these fees have been paid. A minimum of three copies are required and the student should consult with the department chair or dissertation adviser as to the number of actual copies required.

Meals: The university cafeterias, food service locations, and vending areas, open to all students, provide wholesome food at reasonable prices. The cost of meals per student is estimated to be approximately $3,400 per academic year (for FY2002-03).

Music Locker/Instrument Rental: Music students are required to have a locker for storage of university-owned musical instruments or equipment. Personal instruments may also be stored in these lockers. A music instrument rental fee of $25.00 is required. Students will be expected to pay for any damages. A fee of $5.00 per semester is assessed for the locker rental.

Master's Thesis: Students will be required to present a receipt from the Bursar’s Office to the Graduate School showing that a fee of $7.50 has been paid for each thesis to be bound. A maximum of four copies will be bound. Students should consult with the department chair and/or thesis adviser as to the number of copies required.

Appeal Procedures (Fees And Refunds)

Any individual may appeal the assessment, application, calculation, collection, or interpretation of any university fee, charge, deposit, or refund. The University has developed the following processes for an appeal:

Traffic Fines/Citations: Traffic fines and citations may be appealed through a separate process on forms available from the Parking Office, Office of Judicial Affairs, or the Student Government Association Office.

Residence Life: Appeals related to Residence Life financial matters should be filed first with the Office of Residence Life for review within their process. Decisions of the Office of Residence Life may be appealed in writing to the Office of the Assistant Vice President for Finance.

All Other University Fees/Charges, Refunds, etc.: A written appeal of all other financial matters should be filed first on forms available in the Bursar’s Office, 115 Wilder Tower. Decisions of the Bursar’s Office may be appealed in writing to the Office of the Assistant Vice President for Finance. The Bursar’s Office will forward any appeals that they cannot address to the Office of the Assistant Vice President.

The Office of the Assistant Vice President for Finance will provide a decision in writing of those matters appealed to that office. This decision may be appealed to the University Fee/Refund Appeals Committee. The recommendation of the Committee will be forwarded to the Vice President for Business and Finance for a final decision, which will conclude the University's appeal process.

University ID Cards

The University of Memphis issues each student an identification card that bears the student’s image. There is no charge to the student for the initial university ID card. All students should obtain this permanent identification card, which is used as the primary campus-wide method of determining privileges and accesses permitted to each student.

The university identification card remains the property of The University of Memphis and should be surrendered upon the request of a University official. A student may possess only ONE university identification card at any time.

Students may obtain a replacement for a lost, stolen, or damaged university identification card in 115 Wilder Tower, between the hours of 8:00am-5:30pm Monday-Thursday, or 8:30am-4:30pm Friday. Students will be charged a $10.00 fee to replace a lost or stolen card. A charge of $2.00 will be made to change any data on a card.

Tiger Fund$

A personal Tiger Fund$ account, accessed through the student’s university ID card, is also available to all students at the University of Memphis. Tiger Fund$ is a declining balance money management program that allows students a convenient way to obtain supplies and services on campus without the need to carry cash or the inconvenience of paying by check or credit card.

Tiger Fund$ are accepted at numerous campus locations, including the University Store, Health Center, and campus food service locations.

A personal Tiger Fund$ account can be activated by making a deposit at the Bursar’s Office cashier windows, 115 Wilder Tower. Additional information on university ID cards and the advantages and convenience of having a personal Tiger Fund$ account may be obtained at http://bf.memphis.edu/finance/bursar/tigerfund.php or by calling the ID Card Office at 678-2712.